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Events & AgricultureCustom Software🇹🇿 Tanzania2 months
Pollination Africa
Continental Summit Platform & Event Management System
Next.jsNode.jsM-PesaPostgreSQLQR CodesPWA
Overview
Pollination Africa is a continental summit organized by SAADIT and partners, bringing together delegates from across Africa — farmers, researchers, NGOs, government officials, and agribusinesses — in Arusha, Tanzania to advance pollinator conservation for food security. We designed, developed, and maintain the entire digital infrastructure: a public-facing conference website, an online registration system with integrated payments, an admin management portal, and a staff badge verification system for secure check-in.
The Challenge
The organizers had no digital infrastructure — registration was handled via email and spreadsheets, payments were tracked manually through bank transfers, there was no way to verify delegates at the venue, and staff had no tools to manage the event in real time. With delegates from multiple countries, partner organizations, and a multi-day program with multiple tracks, they needed a platform that could handle everything from registration to on-the-ground operations.
Our Approach
1
Built a branded public website showcasing the summit agenda, speakers, partners, venue logistics, and accommodation options with SEO optimization
2
Developed an online registration system supporting both delegate and exhibitor sign-ups with tiered pricing and early bird discounts
3
Integrated M-Pesa STK Push for East African mobile money payments and card payment support for international delegates
4
Created an admin management portal for organizers to track registrations, manage event needs, view payment status, and export attendee data
5
Built a staff badge verification system using QR codes — staff scan delegate badges at entry points for instant identity verification and attendance tracking
6
Implemented as a Progressive Web App with service worker support for offline check-in capability at the venue
What Changed
Registration and payments fully automated — no more email chains and manual bank transfer tracking
Delegates verified at entry in seconds via QR badge scan instead of paper lists
Organizers manage the entire event from a single dashboard in real time
Offline check-in works even when venue Wi-Fi drops, thanks to PWA architecture
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